Office Assistant (full time) London City
We are looking for one more driven individual to join our small team in Central London.
COMPANY
We are a friendly Aupair and Nanny agency operating in Central London. Established 2003 we recruit aupairs, nannies and other types of carers for private families throughout the UK and worldwide. Many of our clients are prestigious and high profile. The owner also operate another company in the same building that we will need some help with potentially.
Job Description
We are looking for a self motivated driven Junior Office assistant to support a very busy nanny/aupair agency office. The ideal candidate will have excellent written and oral communication skills and be extremely organized. The role can be demanding and requires someone who is able to multitask and work unsupervised at times. The role covers all aspects of Business and Personal support to the director and the other employees (diary and travel management, administrative support, interview support) plus general office management and administration for the company (supplies, file keeping, scanning, reference checking, reception work, database management, dealing with 3rd party suppliers such as office building work etc).
This is a fantastic opportunity for a young, dynamic and enthusiastic candidate with proven experience as a PA and office administrator/support. It is essential that the candidate is passionate about working in the recruitment industry and ideally the candidate will have experience working within the industry or related industry. The role is critical to the success of the company and the candidate will be fully involved in the everyday running and support of the company. We are a small team of 7 people in total but the office is very busy. Its essential that you are motivated, well spoken and have an excellent and upbeat attitude. You will need to multitask and to be on the ball at all times. Being able to work on your own initiative and spotting new opportunities is essential as well
Skills and experience required:
• Good level of English
• Intermediate to advanced Microsoft skills- Outlook, Word and Excel
• Intermediate to advanced skills in general computing and office systems
• Proven ability to work unsupervised and manage own workload-This is very important as the director and other employees get very busy
• Excellent communication and organizational skills
• Internet based marketing/advertising
Duties:
• Phone greeting
• Copying, faxing, scanning
• Internet based marketing/advertising
• Co-operating with other staff to maximize company profits.
• Assisting Director and the other staff with all office administration and correspondence, monitoring emails, setting up meetings/appointments/interviews
• Advertising job positions on various web sites
• Scanning and Filing of all documents and maintenance records
• Running errands to shop/travel agencies/post office etc for the director and other staff
• Walking the office dogs 1-2 times per day locally
• Deliver the dogs to directors home and sometimes dog sit them
• Collecting, dropping off and opening post
• Direct marketing to clients and candidates online
• Scanning and Filing of all documents and maintenance records
• Ensuring there is fresh fruit and flowers in the office daily
• Running errands to shop/travel agencies/post office etc
• Ensuring office is clean/rubbish emptied, keep cupboards tidy.
• Collecting, dropping off and opening post
• Scanning and Filing of all documents and maintenance records
• Maintenance of website, liaising with the other team member– updating information daily with job specs etc
• Research for new suppliers/agencies/advertising/marketing
Apply today if this sounds like you!
Location:
London City/Bank
Salary: £100 or more per week. We may be able to help with accommodation too
Length: long term
Start date: ASAP